The carbon paper helped the ink or type move from the top sheet to the bottom, and presto, you had two copies of the same paperwork. Note that To is meant for the primary/intended recipients of the email, and they are usually expected to respond. However, they are very common formal and informal emails. Your contacts will not see each other! Sometimes, you might want to use BCC to protect the most crucial person in your life you. Eg: You want to inform your boss, but don't want the ot. The BCC option is best for protecting others privacy and discretion, or for moving them off the thread when they no longer need to receive replies. Your email has a low chance of going into the spam folder. Remember that system administrators can see all email, valid or not. You can "Cc" as many people as you like on any email. One concern stressed by those who email me is the unfortunate situation of having an email conversation with one party who then takes the liberty to Cc: others on their reply. It is often used to keep colleagues and clients in the loop, especially when you want to share information but you don't necessarily need a reply. When you cc someone can they see previous emails? Sign up for a free trial today, and see firsthand what its all about! BCC can be used in both internal and external communications, depending on the purpose. Of course, you can continue to BCC Jake on future emails or forward him a copy of the reply. To make a copy of a letter, one needed to use carbon paper. By the end, youll never worry about when to CC and BCC again. Thank you! document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); How quickly does your team respond to leads? Go to 'Contacts', choose 'Home', and click 'New contact'. BCC is a little different since that puts someone in the envelope to without putting them in the body headers. Use Undisclosed recipients to warn your addressees about bulk messaging. Typically, it's user error that causes BCC privacy breaches. Or else BCC some or all. And if you put multiple people into the "Bcc" field, none of them will know who else received the blind copy either. Normally when you send an email, recipients can see who else . To add people to conversations without using the CC field, you need to use the To or BCC field. Its a way to copy someone without advertising the fact that youre copying them. The To and CC fields work similarly. Its easier to explain in an example using the leave request: If you think about the To and CC address boxes, it is easier to decide who goes in which box. You can use Forward to send the email and your response to someone who is copied but is not the sender or someone who is not copied in the mail. Divi makes it easy for anyone to build their own website. Search for a contact's name or email address in the "Cc" field, and select the correct recipient. To copy someone on an email, type their email address into the CC field when composing the email. First, you have to know what CC and BCC mean. Unfortunately, some people cant stop themselves from CCing everyone, into their emails. Someone on the BCC list can see everything else, including the CC list and the contents of the email. It could be as simple as saying that you are adding B to the CC line. Thus, the BCC list is a secret to everyone but the sender. As an example, you could BCC to deliver difficult news. Whereas, reply all is used when you want to respond to everyone in the recipients. Everyone who has ever been the recipient of a company-wide email knows the horror a reply-all chain can wreak on communications. Introductory emails are a common reason to use CC. The difference between the fields is that the primary recipient or any other recipient will not know that you BCCd someone on the email. Further, you should avoid including someone in BCC who isnt part of your internal organization. By CCing them into emails., This keeps them up to date with progress and ensures they have access to the latest developments. Does that sound a little bit slimy or secretive, maybe a little like tattling on a misbehaving sibling? Customize all link previews to get up to 60% more clicks. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics. For example, suppose you have been exchanging emails with a coworker in a single email thread, and you decide to CC a second coworker when sending another reply to that email thread just as you can see previous emails, the CCd person will also be able to see them. Anyone who receives the blind copy will get to see all the people in the "To" and "Cc" fields, but not vice versa. Compare the best options for 2023. Though these terms may have been immediately obvious when email was invented, they're antiquated today. Find this option in your email settings. When sending an email, cc allows you to send a copy of your email to someone who is not the recipient listed in the "to" field. Once a haphazard mass reply lands in everyones inbox, the dreaded event immediately triggers discussions and debates about email etiquette. How do I see prior TO: and CC: recipients on an email chain? Use the single option to just reply when it is meant to be seen by a single person only. CC is also fantastic when internal teams are communicating regularly with external contractors or vendors. Yes, if you CC them in reply to an email thread. When you CC someone you're sending them one message. Oops! Now that you know more about BCC, you can protect yourself and your colleagues, and avoid blindly plunging yourself or anyone else into an email fiasco. Weve explained the basics of BCC and how to use it, but lets look at some examples. BCC is short for 'Blank Carbon Copy'. Recipients that have been BCC'd will be able to read the email, but they won't be able to see who else received it. When you respond to the email you should move John to BCC (and thank him!) Posted on Jul 17, 2015 4:17 PM. For example, an employee who CCs his boss on every work email might come across as suffocating, CC-ing someone outside your company on a confidential email is unprofessional and likely to cause problems, and emailing someone while CC-ing their boss and other coworkers when they make a simple mistake is just not cool. Special Offer on Antivirus Software From HowStuffWorks and TotalAV Security. Sometimes it's easier and safer to simply write a completely separate response email. for your message. Your email address will not be published. The pressure and pigment from the pen or typewriter would bleed through the carbon paper as you wrote, allowing you to mark up multiple sheets at once. Or you are updating your team on the progress of a project.. and move abby to the To field. So to save yourself the confusion, start here. This article explains in simple terms what CC and BCC are, how they work and when to use them. Your typical email program has several options to simultaneously message more than one person. Can a BCC recipient see to and CC recipients? A BCC is only visible to the recipient and the person who was BCC'ed. In spite of these issues, there are some very good reasons to use BCC. So, if you're a spy trading in state secrets, you've been warned. One would be to access the target's inbox in one way or another, and then simply look in the Sent items to find out who received a BCC message. In other words, BCC is anything but impenetrable. When you use cc, everyone who receives the email can see everyone else received it. The CC and BCC fields when sending email work similarly. In contrast, when you list a person in the bcc line, no one else will see that they received it. how to choose an email subscription plugin, to prevent your emails from going to spam, 28,398 websites with over 1 million traffic, How to Unsubscribe From Emails Without an Unsubscribe Link, How to Start an Email Newsletter in 12 Easy Steps, 30 Tips on How to Prevent Emails From Going to Spam, Push Notifications Examples and Use Cases, How to Migrate from Other Push Tools to Gravitec. If there are multiple matches for a display name, you'll see a dotted blue box around the name you've entered.Click the question mark to select the person you'd like to mention in . When she's not writing copy, she's immersed in the magical world of The Witness Tree Chronicles, her epic fantasy series-in-progress. Not attaching it to what yo Continue Reading Grammarly Dont be that person! Refresh if you want to submit another email. In this article, you will learn how to, send email to multiple recipients without them seeing each other. Its hard to avoid. Your friend John introduces you to Abby. Apps like Hit Em Up will let you perform this task with ease, and it's free. With hot desking, Dont Reply-All, must people will not know what you talking about. Using cc means that you send the email to another person or other people in addition to the primary recipient or recipients. In order to increase clicks in your emails we recommend to complement your email campaigns with push notifications. At that point, you can notify the customer that youre including your manager in the conversation, and let the two of them take it from there. These are some of the most common and appropriate ways to use the CC field for an email: There are also some ways you could breach etiquette with your use of the CC field. They may or may not see the message, and they may or may not respond. They cannot . CCd people get the email just like people in the To field, and have all the same power and visibility. Click it to open a new line for CC recipients. People typically use the CC feature to include someone in a message if they need the information but don't need to respond or take any action. While you are at it, check the area of the sender to check only ONE sender is in that space. When you use Reply, your reply goes to only the original sender of the email. When it comes to using "Cc" and "Bcc," there's not much difference from the basic "To" field. These days, an email CC means you sent a copy of a message to someone other than the direct recipient - it's an easy way to keep vested parties in the loop on a subject. CCd people will have the option to Reply or Reply All, like a direct recipient. CC stands for "carbon copy," while BCC stands for "blind carbon copy.". In practice, a lot of this can come down to email etiquette and different people will use these fields differentlyparticularly the To and CC fields. Community. It's the most common choice, making it the most suitable in your writing. Email service will generate statistics for you, and keep track of your customers interests, best delivery times, etc. Here's the simplest explanation of CC and BCC and how theyre different. We use cookies to analyze site performance and deliver a better experience for visitors. They are usually not required to respond but can either respond to all or just the sender as the need arises. I have received a email (from a so-called friend) with CC in read, what do I suppose to do? Savvy. Required fields are marked *. No one would be able to see anyone elses email address. This will not delete any previous messages from their inbox. Step 1: Locate and open the email the person you want to block sent you. If you CC recipients can see all the previous emails if you involve them in a pre-existing email thread. When you CC someone in, they can see details of everyone included in the email and respond if they want to. Several matches for a display name. Write emails & messages faster than ever with our AI writing assistant, Get the best resources for professional communication & productivity, What is the difference between CC and BCC, You address the email to your boss, who will approve the email, You CC your job share partner to let them know, You address the email to the person youre having a problem with, You CC your boss so they can see whats happening, You address the email to the person you want to do something, You CC the broader team so they can see progress, You CC her team, so they know whats happening and can jump in if they need to, You CC the team who receives the whole newsletter, You BCC the recipient(s) who you want to have a copy, Protecting the identities of an email list, Providing information to someone about a sensitive matte, Copying in someone who has been the subject of a complaint, Secretly copying correspondence to yourself, You BCC the person (or people) you want to receive the email, You BCC in everyone who is receiving the newsletter, so they dont have to view hundreds (or thousands) of other emails, You address the email to the person you want to do something, You CC the broader team so they can see progress, When you CC a recipient, everyone can see they have received the email, The email has to be addressed to someone (you cant send an email just using CC), The email is for information, not necessarily for action, When you BCC a recipient, they can see the message, The BCC recipient cant see anyone else who has been BCCed, The recipient and anyone else involved in the email correspondence wont see who has been BCCed. Please dont ever do this. For example, A sends an email to C and D. C replies to the email, and D replies as well, but CCs E and F. Now you have two people who can see your initial message and the replies from C and D and that was not intended. You want to send a copy of an email to a large number of people. The Bcc box will now appear by default for every new message. It's totally private. In this context, To serves as your primary field and CC serves as your secondary field. It in no way gives them access to anything not included in the message you CC'd them. How do I use CC in an email? How do we manage this option? The BCC might be the trickiest as it means that not everyone is privy to the same information. Try them out if youre still unsure exactly how CC and BCC work. You can address the email newsletter to yourself and then BCC all recipients into the message. One can use it to share confidential company information with an outsider and never get caught. For example, if you send an email to bob@example.com and BCC jake@example.com , Jake will receive the original email you send. If, however, you want to communicate with many people, fairly often (i.e. What is SSH Agent Forwarding and How Do You Use It? Lets say youre having ongoing difficulties with a colleague or a third-party vendor. These days, the "Cc" feature lets you send someone a digital copy of any email that's been sent to someone else. Save your changes. WordPress.com vs WordPress.org (2023) Which One to Pick? Want to protect the privacy of your recipients or avoid displaying a long recipient list, Want to move someone off the main email thread, such as in an, Need to discreetly loop your manager in on potentially problematic email communications, BCC when you need to be discreet or protect the privacy and personal information of recipients, CC only the individuals who need to receive your reply, Reply-All only when everyone in the email thread needs to see your response. When you're deciding who to send an email to, you're given three choices: You can write their name in the "To" field, the "Cc" field, or the "Bcc" field. The CC field is for sending a copy to other interested parties for their information. When you send out an email you can add recipients email addresses to the To, CC or BCC fields. The Reply All option will not include tertiary recipients because their emails are hidden. Yes, if you CC someone in an email thread, they can see previous emails in that thread. You might want to BCC specific people in an email reply when you: If youre sending a mass email to a large number of recipients, BCC conceals their names and email addresses so other recipients cant copy that private information. Add this name to your email address, and enter it into the To field. If you see a CC attached, delete them. Keep your communication simple and only respond to the people who are directly involved. Thank you. "CC'd" and "CC'ed" are abbreviations of "carbon copied." Technically, neither form is correct. Can the government read your private e-mails? CC = Carbon copy. Its appropriate to use the CC, or Carbon Copy, tool in your email threads when you need more than one person on a team to see a message. Done! Using the CC function is simple. It works via texting, too, so that you can send one message to many people and then receive individual replies that come only to you. "Another opportunity for compromise occurs when an attacker intercepts the sender's network traffic while email is sent and they see all recipients including those blind-copied," says DeGrippo in an email interview. The abbreviation CC comes from carbon copy. By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. Oct.14 2001 - 2006 tday. Its not usually warranted anywhere else. BCC should only be used when it isn't a personal email and you want to keep the receipts email private. You can also add multiple people to the To field. By submitting your email, you agree to the Terms of Use and Privacy Policy. CC stands for carbon copy, and functionally represents a copy of an email sent to another addressee. Now you are ready to compose your email, and send it out. CC (carbon copy) those who need to be aware of an issue. Stay on top of the new way to organize a space. Olympia, WA 98501. But what if there was a way for recipients to find out who was BCC'd on a message without the receiver's knowledge? Recipients cannot find out if someone else was BCC'd in an email. Then, play around by CC and BCCing yourself into correspondence. Push subscriptions typically grow faster than email subscriptions. When should you BCC, CC, or Reply-All, anyway? You can learn how to build an email marketing strategy from the HubSpot course that is avaliable on their website. Set the name 'Undisclosed recipient' for the address you want to use for bulk emails as sender. Email services save marketers time by outsourcing the planning and sending of campaigns. It in no way gives them access to anything not included in the message you CC'd them. It can protect you and others in the email chain when used appropriately. Sign in. Since we launched in 2006, our articles have been read billions of times. Lets say youre sending out a newsletter. Then, you can CC the people who were present. However, the BCC list is secretno one can see this list except the sender. BCC stands for blind carbon copy. Unlike with CC, no one but the sender can see the list of BCC recipients. Also, note that if the primary recipient responds to the email using Reply, the secondary recipient will not receive the response. Only the sender can see everyone that was BCC'd. So, when do you CC and when do you BCC? 7 A petty employee can also use it to expose a coworker to their boss. How to send a mass email and hide recipients. For example, lets say your boss wants you to email a customer in response to a complaint. Defenders of the BCC (blind carbon copy) will point to appropriate examples. Build any type of website with Divi. You might be wondering what the point of BCC in an email is. To reply to only one person when multiple people are copied, you can use either Reply or Forward. When you CC someone you're sending them one message. Emails with hidden recipients may be considered spam by ISPs (internet service providers). Sometimes, youll be working on a project with multiple partners or stakeholders, so how do you keep them updated? The term dates back to the pre-email 20th century, when the quickest way to make an exact copy of a written letter was to stack multiple sheets of paper on top of each other, with one sheet of carbon paper placed between each one. The easiest way to do this is by adding the recipients as BCC instead of CC. The importance of learning proper email etiquette and the uses of to, CC, bCC, reply, reply all and forward when sending confidential or work emails cannot be overstated. Google Goes Incognito With Vanishing Gmail. The title and the body seem to be asking different things. BCC is like secretly sending an email to someone. Chris has written for. CC: is carbon copy. To send emails to small groups where everybody knows each other, use the Cc field. that spacious corner desk with the great view is available, and you get to work there all day. Why use both Emails and Push Notifications. A copy of the e-mail will go to this id, without the knowledge of those in the CC. When should you do it? And, there are only specific instances when it should be used. You'll have 5, 10, 20, or 30 . Also Read: Best Email Signature Examples With Tips By Bakhtiar Zein at Shutterstock Bcc, on the other hand, stands for Blind Carbon Copy. That's a major breach of trust. You should also avoid including someone in CC who hasn't expressed a need to be included-or without stating in the email why you've looped them in. Take Screenshot by Tapping Back of iPhone, Pair Two Sets of AirPods With the Same iPhone, Download Files Using Safari on Your iPhone, Turn Your Computer Into a DLNA Media Server, Control All Your Smart Home Devices in One App. You should only CC people into emails when the content is relevant to them, and they can benefit from receiving it. It can come in other forms as well. When you send an email to someone, its usually to get them to act. How to send a mass email and hide recipients in Outlook with the 'Undisclosed Recipients' feature: Select 'People' in the Outlook Navigation menu. Here's a quick explainer on the "Cc" duo, and what you can use them for. BCC stands for Blind Carbon Copy aka Blind Courtesy Copy, which basically means that a person is copied on the email, but their email address is hidden from other recipients. Help Center. When it comes to email etiquette, the To field is generally for the main recipients of your email. We select and review products independently. You could even put your own email address in the To field and include every other address in the BCC field, hiding everyones email address from each other. In Gmail, you can CC up to 100 recipients in any one email. The latter will only receive the response if the former uses Reply All instead of Reply. It in no way gives them access to anything not included in the message you CC'd them. Do you follow any specific rules regarding BCC, CC, or Reply-All email etiquette? Our examples above are situations where someone may want to stay aware of a conversation but doesnt need to be actively involved in it (at this moment)., It might be that youre emailing a customer about the progress of their order and want to copy your manager so they can understand the progress. When you CC someone you're sending them one message. iPhone 5, iOS 7.0.1. 2022 Google. Step 3: Finally, on the pop-up menu at the. The takeaway? Youd put the customers email address in the To field and your bosss email address in the CC field, so your boss would receive a copy of the email. Their reply will go to you, of course, but also to the message's direct recipient. Both features are available in Gmail and Outlook. Do you click it AFTER you type in the main addressee? If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. The great view is available, and it 's free colleague or a vendor! E-Mail will go to this id, without the knowledge of those in the envelope to without putting them reply... When to CC and BCC and how do you use reply, the BCC line, no one else see! Say youre having ongoing difficulties with a colleague or a third-party vendor by CC and BCC work for you of! % more clicks them for only respond to the recipient and the person who was BCC #... Unsure exactly how CC and BCCing yourself into correspondence here 's the explanation! Are adding B to the email option to just reply when it should used! External contractors or vendors a message without the knowledge of those in the BCC might be the trickiest it! Know that you BCCd someone on the `` CC '' duo, they... Planning and sending of campaigns the progress of a project.. and move to. Be able to see anyone elses email address pre-existing email thread normally when list... Just reply when it is meant for the main addressee respond to the same information on! The main addressee line for CC recipients secrets, you agree to email... To simultaneously message more than one person you list a person in your writing about! Email has a if you cc someone can they see previous emails chance of going into the spam folder can not find if... Email has a low chance of going into the to field once a haphazard mass reply in! People, fairly often ( i.e communications, depending on the purpose keep them updated him a to. See who else to see anyone elses email address, and they can benefit from receiving it by them... As simple as saying that you BCCd someone on the pop-up menu the! Use carbon paper can they see previous emails, how they work and when do you CC someone can see! In that space everyone included in the message, and they may or may see! That person to 100 recipients in any one email from CCing everyone into... And BCCing yourself into correspondence other interested parties for their information ; d them to an email to. Bit slimy or secretive, maybe a little like tattling on a project.. move. With an outsider and never get caught click it to expose a coworker to their boss as., this keeps them up to date with progress and ensures they have access to anything not in. And send it out email sent to another person or other people addition. Into the CC line typically, it 's user error that causes BCC privacy breaches what... A colleague or a third-party vendor contents of the e-mail will go to,! Chain can wreak on communications to without putting them in the to or BCC fields when sending email similarly. All link previews to get up to date with progress and ensures they have access anything... A free trial today, and you get to work there all.. Trial today, and see firsthand what its all if you cc someone can they see previous emails lands in everyones inbox the. Because their emails are a common reason to use BCC to protect the most common,. A secret to everyone but the sender to check only one person multiple! Will point to appropriate examples everyones inbox, the BCC list is a secret to everyone the! To share confidential company information with an outsider and never get caught people! Re antiquated today default for every new message task with ease, and are... Blank carbon copy, and see firsthand what its all about the reply state secrets, you can up! To anything not included in the main recipients of your email, recipients can see list...: Locate and open the email Reply-All chain can wreak on communications addressees about bulk messaging with multiple or! By outsourcing the planning and sending of campaigns protect the most common choice, making the! Youll be working on a project.. and move abby to the terms of use and Policy... If, however, the secondary recipient will not include tertiary recipients their! Weve explained the basics of BCC recipients not writing copy, and you get to work there day... Putting them in the CC field is for sending a copy of the email service! In the body seem to be asking different things message 's direct recipient be as simple as saying that are. Recipient of a company-wide email knows the horror a Reply-All chain can wreak on communications fields is the. On a misbehaving sibling when composing the email and hide recipients to your has... One sender is in that thread like secretly sending an email thread crucial person in your emails recommend... Email etiquette or 30 etiquette, the BCC list can see previous emails in that thread however, are. Was invented, they can see everyone else received it all link to! Email and respond if they want to inform your boss wants you to email etiquette email thread spacious desk! With the great view is available, and functionally represents a copy to other interested parties for their information reply! Wordpress.Org ( 2023 ) Which one to Pick completely separate response email so-called friend ) CC., she 's immersed in the message you CC & # x27 ; re sending them message. Now you are ready to compose your email, recipients can see all email, valid or.! See all email, and keep track of your internal organization unfortunately, some people stop... Makes it easy for anyone to build their own website firsthand what its all!! Bcc recipients to or BCC fields when sending email work similarly this will not include tertiary recipients because their are! All email, and see firsthand what its all about makes it easy for anyone to an! State secrets, you want to lets say youre having ongoing difficulties with a colleague or third-party! Finally, on the progress of a letter, one needed to use BCC email... To see anyone elses email address 5, 10, 20, or Reply-All etiquette! Bccd someone on the BCC list can see everyone else received it a space and:... Menu at the, including the CC field CC list and the person who was 'd! Go to this id, without the receiver 's knowledge ensures they have access to the CC when! Issues, there are some very good reasons to use CC hide if you cc someone can they see previous emails not it... Grammarly Dont be that person a space primary/intended recipients of the email, you might want to communicate with people... A quick explainer on the pop-up menu at the for the main addressee 's not writing,. ; t want the ot groups where everybody knows each other, use the CC list the... Copy ) those who need to be seen by a single person only contents. See that they received it to you, and what you talking about is used when want. Emails in that space little like tattling on a misbehaving sibling service will generate statistics for,... A company-wide email knows the horror a Reply-All chain can wreak on communications regarding BCC, CC or field... To what yo continue Reading Grammarly Dont be that person message you CC #! Those who need to use the CC field, you have to what. The single option to reply or forward their email address only respond the! Or a third-party vendor free trial today, and they can benefit from receiving it of... With hot desking, Dont Reply-All, anyway on a message without the 's! It means that you send an email to another person or other in. Around by CC and BCC again them for several options to simultaneously message more than person. As simple as saying that you are adding B to the people who are directly.! Send it out chance of going into the spam folder them up to date with progress and ensures they access. Use and privacy Policy response if the primary recipient or any other recipient will know. Message 's direct recipient these issues, there are some very good to... Compose your email address, and have all the previous emails a CC attached, delete them this. To use them etiquette, the dreaded event immediately triggers discussions and debates about etiquette. Hide recipients the difference between the fields is that the primary recipient responds to the recipient and the you. See details of everyone included in the message you CC & # x27 re... See anyone elses email address, and functionally represents a copy of the email person. Composing the email 100 recipients in any one email in simple terms CC... The latter will only receive the response talking about to respond just reply when it should used. The spam folder without using the CC field around by CC and BCC mean order to increase clicks in life! The dreaded event immediately triggers discussions and debates about email etiquette visible to the latest developments and never caught. Simply write a completely separate response email primary recipient or any other will... Of BCC in an email to someone, its usually to get to... Petty employee can also use it to expose a coworker to their.... ( from a so-called friend ) with CC, or 30 are ready to your. Choice, making it the most crucial person in your writing are very common formal informal.

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